Know which POs will slip before they do.

Nich AI asks each vendor for a status update every Monday, logs their replies, and alerts buyers when dates slip.

Book a demo See a sample week

One vendor, one week, start to finish.

Follow a single status request to Northwind Fasteners through every step. The emails, rows and alerts below come from a simulated test week.

Northwind Fasteners, week of 28 Sep Example data
ToSarah, Northwind Fasteners
Order status request: 4 open order line(s) [Ref POQ-20417-20260928]

Hi Sarah, please confirm the delivery date, quantity and price for these open lines.

PO / LineMaterialItemQtyDue
000482/10FST-M8-40Hex bolt M8x40 A25,000 EA06 Oct
000482/20FST-W8Washer M8 A25,000 EA06 Oct
000519/10FST-N8Hex nut M8 A28,000 EA09 Oct
000297/10FST-M6-20Hex bolt M6x20 A22,000 EA18 Sep

See which vendors keep their word.

Every reply and every delivery feeds a score out of 100 for each vendor, with an At risk list of the lines to watch.

Responsiveness
25%
Promise reliability
25%
Delivery
50%
Example data
VendorOverallResponsivenessPromiseDeliveryRating
Litware Packaging9310010086Excellent
Proseware Motors85979773Good
Northwind Fasteners821008870Good
Adventure Works Chemicals72918656Good
Contoso Steel69798258Watch
Fabrikam Plastics50557138Watch
Coho Parts3127126Poor

Early deliveries raise a score. Late or short deliveries lower it. Each vendor is rated Excellent, Good, Watch or Poor.

Your accounts. Narrow access. An off switch.

IT approves one app with a tight scope. You can pause it, or cut its access, whenever you like.

  • Runs in your own accounts

    It runs in your company's own Claude account, on your own Microsoft 365.

  • One mailbox, one SharePoint site

    Access is limited to a single mailbox and a single SharePoint site. Nothing else.

  • Vendor emails can't give it orders

    Instructions hidden in a vendor email are treated as text to record, never obeyed.

  • Pause it, or cut it off

    Pause it at any time. Revoke the app in Entra ID and its access ends instantly.

Live in about two weeks.

About an hour of your team's time, then a shadow week before anything reaches a vendor.

  1. About 1 hour

    Connect

    30 min
    IT: approve the app and scope it to one mailbox and one SharePoint site.
    30 min
    Purchasing lead: share vendor email addresses and the buyer list.
  2. 1 week

    Shadow week

    Vendor emails go to an internal address first, so you see exactly what vendors would receive before anything is sent to them.

  3. About 2 weeks in

    Go live

    Requests go to vendors every Monday, and buyers hear about slipped dates in Teams.

Works with Outlook Teams and SharePoint (Microsoft 365 business) Personal Outlook SAP or ERP open-orders export in Excel

Questions purchasing teams ask.

Will it pester my vendors with reminders?

No. Each vendor gets one status request a week. If a vendor hasn't replied within a business day, the reminder goes to your buyer, who decides whether to call.

Who can it send email to?

Only addresses on your vendor list, and only using a fixed template. Each email lists that vendor's open lines: PO, line, material number, item, quantity and due date.

What happens when a vendor ships short or changes a price?

The answer goes into the PO Tracker as given. Short quantities and price changes are marked Discrepancy, late dates are marked Confirmed late, and the buyer is told.

We use personal Outlook, not Microsoft 365 business. Does it work?

Yes. Buyer alerts arrive by email instead of Teams.

Stop chasing confirmations by hand.

Email us to book a demo. We'll walk through the weekly cycle and what setup looks like for your team.

If the mail button does nothing on your computer, copy the address and paste it into your usual email.